National Association of Canine Scent Work, LLC®
Official NACSW™
ODOR RECOGNITION TESTS
Odors Tested: Birch, Anise, Clove
Date: Sunday,February,23, 2025
Start time 10am, parking lot opens at 9:15am
Test Location: Westport Roanoke Community Center, 3601 Roanoke Rd, Kansas City, MO 64111
Test Host: Brookside Pet Training Studio for Dogs
Test Host Contact Info:Barbara Miller , bkspet@gmail.com
Certifying Official: Natalie McManus
Judge: Michael McManus
Entry Cost: $30/odor
Number of Entries: 100
ORT ENTRY INFORMATION
Opening Date: January 18, 2025 at 11am CST
Entries Close:Jauary 21 at 11am CST or When entry limits have been met
Second Dog Policy: Two dogs per handler for each odor tested. We will allow for resets and will accommodate
two dogs per handler for each odor tested. If you’re entering two dogs, please complete a separate entry for each dog.
Entry Method
•Entries Must Be Made through Our Online Entry Form
•No Entry Shall Be Made And No Entry Shall Be Accepted, Which Specifies Any Conditions As To Its acceptance.
•Owners Are Responsible For Errors In Making Out Entry Forms.
•Express Mail Entries Must Include Signature Permitting them to be left at the secretary’s address
without the recipient’s signature.
Entry Requirements
A Qualified Entry is one that meets all the following criteria:
1. Complete entry during the specified entry time frame.
2. The Handler is a NACSW member for the 2024-2025 membership year. The Dog is registered with the
NACSW.
3. Dogs participating in an Odor Recognition Test (ORT) must be at least six months of age.For Exhibit Only Dogs (FEO): Dogs running FEO are not eligible to receive titles. FEO results will not be
included in the posted ORT results. If space remains after all qualified entries are accommodated onFebruary
8, then we will offer spaces for those who wish to run a dog (FEO). Dogs may only run FEO in odors that they
are not already registered for.
For information on how to register or become a member go to www.NACSW.net
Trial Eligibility and ORTs
The ORT Title must be earned at least 14 days before a trial opening date to be eligible for the first draw
period.
All odors must be passed in order to earn the ORT title. It is not required that they all be passed at the same
test.
Notification
Acknowledgement of entry acceptance/confirmation, will be made by email when entries are processed for
those handlers that provide an email address. If you require confirmation via USPS, you must provide a
self-addressed stamped envelope with your entry. Your payment receipt and notification are confirmation of
your completed entry.
Basic Description of the Test
To successfully pass an ORT a dog must identify the location of the target odor, and the handler must correctly
call an “alert” within a two minute thirty seconds (2:30) time period. The Odor Recognition Test consists of a
drill type exercise which requires 12 closed boxes typically set up in a pattern of two rows, spaced a minimum
of 36” apart. The ORT is conducted on leash. Complete information can be obtained on the NACSW website.
Handlers may test on all 3 odors at the same event.
All exhibitors should obtain and review a copy of the NACSW K9 NOSE WORK® RULE BOOK. You may get it
from their website: www.NACSW.net
No dog will be given more than one space in the same odor test at a single event.
CANCELLATION POLICY
The following cancellation policy applies:
●
For cancellation of entries on or before11 am February 8, 2025, 2 weeks before the first day & time of the event]
– Full refund minus a $10 processing fee.
●
For cancellation of entries betweenFebruary 9, 2025 and before February 20, 2025 – Full refund minus a $20
processing fee if the host fills your space. No refund will be issued if the host doesn’t fill your space. If the space is
filled with a discounted or free entry, you will receive a refund dependent on the income from the replacement
entry.
●
For cancellation of entries after 5pm February 19 – 50% of the trial entry fee will be refunded if the host fills your
space. No refund will be issued if the host doesn’t fill your space. If the space is filled with a discounted or free
entry, you will receive a refund dependent on the income from the replacement entry.
All cancellations must be emailed to the Test host Barbara Miller, bkspet@gmail.com or 816-694-9296.
Entry fees shall not be refunded if a dog or handler is absent, disqualified, or excused by the NACSW official or
judge.This cancellation and refund policy applies to handlers that must withdraw for any reason including but not
limited to injury, illness, emergency, and personal or work-related reasons.
If the event cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public
emergency, or any other cause beyond the control of the event organizers, then the event host will make their
best effort to provide partial refunds after recouping their expenses.
LOCATION DETAILS
ADA Site Specific Conditions
Example: This event location is a ADA compliant community center. Access ramps are available, the parking
will be a short walk to the testing area.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, these
conditions may be modified at the last minute.
Modeled after real-life detection work, NACSW events are held in many different locations, with a variety of
terrain, under varying weather conditions. Dogs and handlers need to be able to safely negotiate a variety of
surfaces, including, but not limited to, tile, linoleum, carpeting, gravel, asphalt, uneven surfaces, and slippery
footing. Handlers should be prepared to deal with a variety of weather conditions, including heat, cold, rain and
snow. Events frequently require covering extensive distances to get to and from the parking area to each of the
search areas and generally require that this be done across natural, uneven surfaces. Handlers should be
prepared for physical demands and must be able to navigate the terrain with their dog accordingly. Handlers
should expect to spend most of the day outside or in their vehicles as there are rarely indoor crating options at
events. Please be prepared for you and your canine partner to deal with all of these varying environmental
challenges. Handlers should familiarize themselves with potential regional risks and health concerns that may
affect themselves or their dogs. Handlers agree that they are entering this event at their own risk.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, the details below
may need to be modified at the last minute.
Parking
The parking lot is paved with no shade available.
RV Parking
There is space for RVs to park in the handlers parking area during the event day. To reserve a space, you will
need to contact the Test Host Contact/Secretary after you receive confirmation that you have a space in the
event. No overnight RV parking is available.
Running Vehicles or Generators in the parking lot
Running your vehicles or generators in the parking lot is allowed at this event as long as you have permission
from your neighbors or are willing to park away from others.
Reactive Dog Parking
There will be reactive dog parking at this event for those who wish to park in this area, but there will not be
separate potty areas or warm up boxes.
Unentered Dogs
Unentered dogs must remain in the handler’s vehicle during the event day. There will be ample potty areas, but
unentered dogs should not be allowed to “play”
, exercise, or train on the event grounds.
Crating Options
Dogs must be crated in your car when not searching or using the potty area.
Facility/Site Prohibitive Restrictions (e.g., smoking, firearms, alcohol, drugs, video)Alcohol is not allowed on this event site
Smoking is allowed on this event site but only in designated smoking areas
Firearms are prohibited on the property.
Hotels
A list of area hotels and directions will be provided with entry confirmations.
DOG INFORMATION
Dog Policies
●
All dogs must always be on a 6’ leash when not searching. NO flexi-leashes while not participating in a
search.
●
Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s
handler) to help signal others that the dog needs extra space from other dogs.
●
Dogs will be toileted in designated areas and handlers must pick up and dispose of waste.
●
Dogs and handlers must stay in designated areas to avoid contaminating search space, interrupting a
search, or from viewing any part of the search.
●
Handlers should expect to keep their dogs confined in a crate or vehicle when not searching. The logistics
of an event typically do not allow for dogs to hang out on leash in between searches. Handlers should plan
to provide their own shade using canopies or shade cloths.
●
Refer to location details (above) for information on unentered dogs.
Females in Season
Females in season will be allowed to run wearing “pants” at the very end of the day after all other dogs have
tested. Handlers with females in season should park and toilet their dogs away from the other dogs if the
location logistics permit. Handlers must email the trial host Barbara Miller bkspet@gmail.com so plans can be
made for the dog.
OTHER INFORMATION
OTHER INFORMATION
COVID-19 Information
Event attendees are required to adhere to the NACSW COVID-19 Event Guidelines and Rules
In addition to those guidelines the following changes and guidelines are in effect for this test due to COVID-19.
There are currently no travel or mask restrictions for this area.
If there are any significant changes or updates after the draw period, handlers will be notified via email.
Handlers are responsible for staying up to date on any jurisdictional requirements for their home location as
well as the event location including any travel guidance.
ADA Requests
If you are an individual with a disability and would like to request accommodation(s), please email
ADA@nacsw.net. Please include your name, ORT date, ORT host name, and your requested
accommodation(s).
Rules
Complete rules are available at www.NACSW.net. It is the responsibility of each handler to read and
understand the current NACSW™ Rule book prior to participating in a NACSW event.
Liability
By registering for the event, the handler hereby assumes all risks of, and responsibility for, accidents and/or damage to
her/himself or to her/his property or to others or the property of others, resulting from the actions of her/his dog. The
handler expressly agree that the NACSW, Brookside Pet Training Studio for Dogs and its assignees or any otherperson, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury,
and/or damage to her/himself, for loss, injury, or damage to property, whether due to uncontrolled dogs or negligence of
any member of said groups, or any other cause, or causes. The handler also agrees to assume all financial liability that
may be incurred by the NACSW, Brookside Pet Training Studio for Dogs and its assignees or any other person, or
persons, of said groups due to the actions of themselves or their dogs regardless of the cause.
Sportsmanship
All handlers and spectators are expected to follow the rules of the NACSW and demonstrate good
sportsmanship. This includes making sure the hide placements are unknown to the handler prior to searching
and kept secret from other handlers. Please do not discuss hide placement or any details of a dog’s
performance that may provide information or clues to other handlers or may be overheard.
Results
During the odor re-sets, the official results sheet will be brought out to the parking area for handlers to photo or
review. We recommend you verify your results on the official results sheet and let your host or judge know if
you have any questions regarding your results.
Spectators
Additional guests of handlers are welcome, however spectating opportunities may be limited.
Please verify attendance policies with the host Brookside Pet Training Studio for Dogs before bringing or
inviting anyone not volunteering, handling, or officiating.You can contact Barbara Miller, bkspet@gmail.com.
Spectators are reminded that the hide placements must not be discussed, nor should they speak with any
handlers about what they saw until after the event is complete.
No dogs will be allowed in the spectator area. No unentered dogs with spectators are allowed at the event.
An adult accompanying a minor must be present during the searches.
Everyone at the site must sign the waiver provided by the host and comply with all event requirements.
Handlers are not allowed to watch the searches at any time.
Videotaping and Photography
If the site allows public video to be taken, handlers may wear visible head or chest cameras to record their
searches. You will not be allowed extra time at the start line to get your camera functioning. Please be sure it is
ready to go prior to arriving at the search area. At ORTs, handlers may bring a spectator to video or photograph
their searches. Videos may not be made public until completion of the event day.
Volunteering
Anyone who is not testing is welcome to volunteer. If you know of someone who would like to volunteer, please
have them go to [VOLUNTEER LINK] to sign up. They can also contact Barbara Miller at bkspet@gmail.com
with questions. Your time and effort are GREATLY appreciated!
Emergency Veterinary Hospital
The closest emergency veterinarian to the event location:
Mission Veterinary Emergency & Specialty
5914 Johnson Dr.
Mission, KS 66202
913-722-5566
Questions
All Test related questions, contact Barbara Miller at bkspet@gmail.com with questions.Details regarding check-in time and briefing will be sent approximately 1 week before the ORT.Brookside Pet Training Studio for Dogs
NACSW™ – Odor Recognition Test
Sunday, February 23, 2025
Westport Roanoke Community Center, 3601 Roanoke Rd, Kansas City, MO 64111
$30.00/odor Registration Fee – Payment by online link, or pre-arranged check payment.
Please mail this completed form via USPS with your registration fee to:
Address and name to whom checks should be made payable
Questions: Contact:
Barbara Miller, trial host, bkspet@gmail.com
Brookside Pet training Studio for Dogs
Odor: □ Birch □ Anise □ Clove
Test date :February 23, 2025
Dog’s Call Name
_____________________________________________________
Breed(s) ______________________
Dog’s NACSW #________________
Handler’s Name
_____________________________________________________
Handler’s NACSW Membership #
____________________________________
Address
_______________________________________________________
City __________________
State
_________ Zip________
Phone where you can easily be reached
__________________________
E-mail Address
_____________________________________________________
Emergency Contact (Name & Phone Number):___________________________________
An ORT must be taken and passed at least 14 days before a trial opening date to be eligible for the first
draw period.
Please contact your host at least 1 day before the ORT if your female dog will be in season.
All confirmations will be sent via e-mail with attachment within 7 days of receipt of complete registration form and
payment. If you require confirmation via USPS, you must provide a self-addressed stamped envelope.
I/We hereby assume all risks of, and responsibility for, accidents and/or damage to myself or to my property or to
others, resulting from the actions of my dog. I/We expressly agree that Brookside Pet Training Studio, and Westport
Roanoke Community Center, 3601 Roanoke Rd. Kansas City, MO 64111, and/or NACSW or any other person, or
persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury,
and/or damage to my person, for loss or injury to my property, whether due to uncontrolled dogs or negligence of
any member of said groups, or any other cause, or causes.
Signed: ___________________________________Date: ______________________